TownHall Software - GUIDE FOR E-MAIL ATTACHMENTS

STEP 1	With Outlook Express open, create a new e-mail message. Prepare it for sending by filling in the recipient’s address, the subject, and the body of your message.
STEP 2	Click your cursor arrow on the “Attach” button in the toolbar. The “Insert Attachment” dialog box will appear. (Alternately, you can click on “insert” in the menu bar and select “File Attachment” from the drop-down menu to open the “insert Attachment dialog box.)
STEP 3	Click on the drop-down arrow next to the “look-in” field and select the directory where the file(s) you want to attach is located. In working with TownHall - you will select the A: directly (3½" floppy drive).
STEP 4	Once the file(s) you want to attach shows up in the main part of the window, click on it to highlight it (hold the shift key down while clicking to highlight multiple files). Then click the “Attach” button. The TownHall file you are looking for on A: is called "TCOPY" - highlight that file and click "Attach."
STEP 5	The file(s) you selected to attach should now show up in an “Attach” section below the “Subject” line. Click on the “Send” button to mail the message with the attachments.

STEP 1	With Netscape Mail open, create a new e-mail message. Prepare it for sending by filling in the recipient’s address, the subject, and the body of your message.
STEP 2	Click on the “Attach” button in the toolbar.
STEP 3	Click on the pop-down arrow next to the “Look-In” field and select the directory where the file(s) you want to attach are located. In working with TownHall - you will select the A: directly (3½" floppy drive).
STEP 4	Once the field(s) you want to attach shows up in the main part of the window, click on it to highlight it. (Hold the shift key down while clicking to highlight multiple files.) Then click the “Open” button. The TownHall file you are looking for on A: is called "TCOPY" - highlight that file and click "Open."
STEP 5	To make sure the file(s) you selected is now attached, click on the attachments list tab to the left of the “To:” field. The attachment(s) should now be listed. Click on the “Send” button to mail the message with the attachment(s).

WARNING	E-mail viruses typically spread through the guise of e-mail attachments. It is recommended that you NEVER OPEN AN ATTACHMENT without verifying with the sender that it was something they intended for you to open.
WARNING	Download /purchase an anti-virus software package that is able to scan e-mail attachments for possible viruses. Always make sure your virus protection program is up-to-date to allow it to recognize the latest viruses. Your program will have instructions on how to do so. Update at least monthly – but more frequently is always better. New viruses are coming out all of the time.
WARNING	Be careful opening at attachment ending in “.exe” Clicking on these attachments will automatically open (self-execute) the attachment and possibly release a virus into your system.
NOTE ABOUT TOWNHALL ATTACHMENTS	We have the latest anti-virus software on our systems. We typically will send you an “.exe” file. It will come from someone with an e-mail address ending in “townhallinc.com”. Please know that .exe files are not typically sent by people (other than programs). If you do not recognize the sender – do not open the attachment. If you have any doubt – contact the sender before opening the file. Call TownHall Software at 1-800-528-9086 if you have any questions!